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Constitution

1. Title


The group shall be called The Irish Mags NUFC Supporters Group. Hereinafter referred to as (“the Group”).

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2. Purpose


The purpose of the Group is defined as follows:

 

(i) The Group aims to create and continually maintain an All-Ireland community of Newcastle United Football Club (the “Club”) fans, by establishing a formal Irish fanbase. The Group is set on key core values including community, engagement and diversity, which are highlighted through the Group’s key group initiatives.

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(ii) The Group is committed to providing a safe and inclusive environment for all of its Members, across the island of Ireland, to support Newcastle United Football Club related activities. Whether the Group’s Members are at home or abroad, the Group, by virtue of the Group’s committee (the Irish Mags NUFC Supporters Group Committee (the “Committee”)) are committed to enhancing the NUFC experience for all Members through matchday meet-ups, community engagement, media and events. 

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3. Rules and Regulations


The Group will abide by its Code of Ethics document.​

 

4. Membership

 

(i) Membership shall consist of a single free of charge 'Standard' type category. In future, the Committee will have authority to expand membership categories to meet the diversity of Members as the Group expands. The Committee may introduce a membership fee structure to enhance member facilities and services. Any changes to the membership structure, and/ or introduction of fees will be authorised by the Committee at future Annual General Meetings or a Special General Meeting, scheduled by the Group’s Secretary. This Constitution document would then be amended accordingly.

 

(ii) All Members joining the Group shall be deemed to accept the terms of this Constitution and will also be required to familiarise themselves with the Group's Code of Ethics and the disciplines set out therein. 

 

(iii) Any person seeking to join the Group should notify a Committee member prior to their entry into the Group. 

 

(iv) Any Member found of breach of the Code of Ethics will be punished according to the severity of the breach, which are discussed therein. Members found of in breach of the Code (Scale 3) will be removed from the Group and will have their membership revoked. 

 

(v) The Secretary shall maintain a Membership Register. In the event of a Member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

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5. The Committee


(i) The Group’s Committee shall consist of the following Officers and Ordinary Committee Members: 

 

  • Officers

  • Co-Chairpersons 

  • Treasurer 

  • Secretary

  • Ordinary Committee Members

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(ii) The Officers of the Group, who shall be non-paid, shall be the Co-Chairpersons, Treasurer and Secretary. Additionally, non-Officer committee members will also participate as part of the Committee – referred to as Ordinary Committee Members. All Committee Members must be members of the Group.
 

(iii) Officers shall hold office from the date of appointment until the next Annual General Meeting, unless otherwise resolved at a Special General Meeting. One person may hold no more than one position of Officer at any time.
 

(iv) The Committee shall be responsible for the management of all the affairs of the Group.

 

(v) Decisions of the Committee shall be made by a simple majority of those attending the Group’s Committee meetings. The Chairperson of the Committee meeting shall have a casting vote in the event of a tie.
 

(vi) Meetings of the Group’s Committee shall be chaired by the Secretary.
 

(vii) The quorum for the transaction of business of the Committee shall be 4 Committee Members.
 

(viii) Decisions of the Committee meetings shall be entered into the Minute Book of the Group, to be maintained by the Secretary.
 

(ix) Any Committee Member may call a meeting of the Committee by giving no less than 7 days’ notice to all members of the Committee. The Committee shall hold no less than six meetings a year.
 

(x) An outgoing Committee Member may be re-elected. Any vacancy on the Committee which arises between Annual General Meetings shall be filled by a Member who has been proposed by one, and seconded by another, of the remaining Committee Members. The appointment would then be approved by a simple majority of the remaining Committee Members.


(xi) The roles and responsibilities of Committee Members are set out in the Key Committee Member and Officer Roles and Responsibilities Document.


(xii) The Committee shall have the power to decide on all questions on the Group’s rules.


6. General Meetings


The Annual General Meeting (“AGM”) shall fulfil the basic purposes of a) electing Officers and other members of the Committee, b) reviewing the Group’s financial statements for the period in question and c) considering other matters of importance to the Group’s Members (which includes changes to this Constitution).


(i) The Group shall hold an Annual General Meeting in the month of July to:

 

  • Approve the minutes of the previous year’s AGM

  • Receive a report from the Co-Chairpersons

  • Receive a report from the Secretary

  • Receive a report from the Treasurer and approve the annual financial accounts

  • Receive a report from the Data Protection officer

  • (Re)elect Committee Members and Officer roles

  • Fix the membership structure for the ensuing year

  • Consider changes to this Constitution

  • Deal with other relevant business


(ii) Nominations for election of Officers shall be made via e-mail by the proposer and seconder, both of whom must be existing Committee Members, to the Secretary no less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Secretary no less than 21 days before the Meeting.


(iii) A Special General Meeting (“SGM”) may be called at any time by the majority of the Committee. The meeting must take place within 21 days of the Secretary receiving notice of the request. Business at an SGM may be any business that may be transacted at an AGM.


(iv) The Secretary shall send to each Committee Member, via email, written notice of the date of a General Meeting, together with the resolutions to be proposed at least 14 days before the Meeting.


(v) The quorum for a General Meeting shall be 4 Committee Members.


(vi) At least one of the Co-Chairpersons shall take the chair. Each Committee Member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes, the Chairperson of the Meeting shall have a casting vote.


(vii) The Secretary, or in their absence a member of the Committee, shall enter Minutes of any General Meetings into the Minute Book of the Group.

 

7. Finance and Annual Accounts


(i) The Treasurer shall be responsible for the financial matters of the Group.


(ii) The Treasurer is responsible for the opening and operating of any bank account of the Group.


(iii) All cheques/ payments drawn against the Group’s funds shall be signed by two of the following Officers (the Treasurer, the Secretary or the Co-Chairperson). Cheques/ payments below the value of €100 can be signed solely by any one of these Officers.


(iv) The Treasurer shall be responsible for the preparation of the annual financial statements of the Group. The financial year for the Group shall run from 1 July to 30 June each year. The first financial period for the Group shall run from the date of commencement of operations to 30 June 2025.


(v) The Group does not require to borrow funds in order to operate. Revenue for the Group will be received in the form of donations, sponsorship arrangements and fundraising activities.

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8. Data Protection


(i) No data is currently retained by the Group. If the need arises to maintain Members’ data at a future date, all data retained by the Group will be managed in accordance with the General Data Protection Regulation (“GDPR”), as specified in the Group's Code of Ethics document. If required, a Data Protection Officer will be appointed by the Committee and will be responsible for the ongoing compliance with GDPR requirements. 

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9. Dissolution


(i) The Group is a non-profit making organisation. All profits and surpluses will be used to maintain or improve or develop the Group's services and facilities or to carry out its objectives. No profit or surplus will be distributed, other than to another non-profit making body on a winding-up or dissolution of the Group.


(ii) If, upon the winding up or dissolution of the Group, there remains after the satisfaction of all its debts and liabilities any assets whatsoever, the same shall be transferred to some other organisation or organisations having objectives similar to the objectives of the Group. Such organisation or organisations to be determined by the Committee by resolution passed at a General Meeting. 
 

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